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With a little something for everyone

Board of Directors Meeting Minutes - Board meetings (ordered by most recent on top to oldest on the bottom).  These are in PDF format so you will need Adobe Acrobat reader installed on your computer to open these documents.  If you need to get Acrobat Reader you can download it from Adobe here ---->>>

September 14, 2016

July 14, 2016

June 9, 2016

May 12, 2016
April 13, 2016
March 16, 2016
February 4, 2016
January 7, 2016
December 10, 2015
November 2, 2015
September 24, 2015
August 20, 2015
July 16, 2015
May 27, 2015
March 24, 2015

August 20, 2015




 Annual HOA meeting minutes - Our general annual meetings ordered by most recent on top to oldest on the bottom since March 9, 2011.  These are in PDF format so you will need Adobe Acrobat reader installed on your computer to open these documents.


​March 7, 2016
March 12, 2015
March 11, 2014
March 5, 2013
March 13, 2012
March 9, 2011


​Financial Summaries

(no financial data at this time - we will begin posting financial summaries here as soon as possible after our transition to Atlanta Community Services is complete.)


HOA Projects

These are the neighborhood projects that The Board has planned or that have already been completed, the completion date, and in most cases the associated cost if there is any.


Completed projects 2014/2015
status
cost
 Top dress mulch at playground area
Comp. 4/2014
$250
 Replace failed circulation pump at pool
Comp. 4/2014
$725
2 graduation banners for display at entrances
Comp 5/2014
$240
Replace winter’s dead plants at tennis & pool areas phase 1
Comp 5/2014
$446
Repair freeze damaged backflow preventers at both entrances
Comp 4/2014
$555
Repairs to all 4 irrigation systems at pool, tennis & entrances 
Comp 5/2014
$844
Add lantana to Dacula Rd. island  front & back ends
Comp 5/2014
$240
Clean roof at pool & replace vent boot
Comp 5/2014
$250
Pressure wash pool deck
Comp 5/2014
$150
Repair loose/leaning playground area fence
Comp. 5/2014
$27
Repair concrete parking pad at Dacula Rd. trailhead
Comp. 5/2014
$1,025
2 new swim diaper pool signs
Comp. 6/2014
$34.70
Repair loose/leaning pool gate
Comp. 6/2014
$35
Temporary patch repair to tennis court cracks
Comp 7/2014
$250
Install deadbolts in both pool bathroom doors
Comp 7/2014
$190
Create presence on Facebook with secret Group page
in progress
$0
Address street parking violations
in progress
$50
Planned/Pending/In Progress projects 2014-2015


Continue to develop community email list
On going
$0
Add more video cameras to tennis area system
future
unknown
Add more video cameras to pool system
future
~$500
Add security cameras to playground and parking areas
2014?
unknown
Consider converting pool to salt water system
future - 2015?
~$8,000
Resolve vacant lot eyesore on Kachina Tr. cul-de-sac
future
unknown
Replace aging pool furniture
future
unknown
Fix wash-out area Buford City Gas line on yellow trail
2014
BCG - $0
Try to reduce speeding & stop sign violators on Gran Her. W.
2014
unknown
Install permanent barrier gate at pool parking lot
unknown
$640-$860
Detect & Fix possible leaks at pool2014
unknown
Install water meter, backflow preventer  & connect irrigation system for corner lot at Kelman & Gran Heritage
2014
~$3,500
Permanent repair to cracks on tennis courts & resurface
2016/17
~$9,000
Completed projects 2013/2014
status
cost
Install wireless camera for tennis parking area
Comp 3/2013
$52
 Replace stolen cigarette butt receptacle at pool
Comp. 3/2013
$49
Replace stolen tennis net cranks
Comp. 3/2013
$26
Top dress mulch at playground area
Comp. 3/2013
$250
Add 2 new wireless cameras to pool security system
Comp. 4/2013
$396
Repair light on Dacula Rd. exit info signComp 4/2013
$42
Add shelving and storage at pool
Comp. 4/2013
$134
Replace failed circulation pump at pool
Comp. 4/2013
$750
Re-stain trailhead benches, fences & paint parking pads
Comp. 4/2013
$1050
Arrow Exterminators Sentricon system for pool & tennis
Comp 4/2013
$325
Additional required detention pond maintenance
Comp 4/2013
$1,200
2 graduation banners for display at entrances
Comp 5/2013
$240
New access cards for pool & tennis for 2013 - 2016
Comp 5/2013
$1,500
Improve landscaping at entrances – expand beds
Comp 5/2013
$250
Repairs to all 4 irrigation systems at pool, tennis & entrances
Comp 5/2013
$1,575
Pressure wash sidewalks at entrances
Comp 5/2013
$425
Pressure wash pool deck area
Comp 5/2013
$100
Pressure wash fence at Fence Rd. entrance
Comp 5/2013
$125
Various landscaping improvements
Comp 5/2013
$287
Repair stone work on Dacula Rd. entrance sign
Comp 6/2013
$150
Fix roof leak at pool over men’s bath & repair ceiling
Comp 6/2013
$50
Install timer + photocell to control flood lights at both entrances
Comp 6/2013
$150
Install Rain Sensors for all 4 irrigation systems
Comp 6/2013
$125
New ladder for pool due to broken step on old ladder
Comp 7/17/2013
$450
Repair roof leak, fascia and gutter on pool building
Comp 7/23/2013
$350
New tennis net for court #2
Comp 8/13/2013
$176
Replace KO Roses along Fence Rd. with 17 encore Azaleas
Comp. 10/2013
$815
Improve landscaping along pool driveway & play area
Comp. 10/2013
$2,805.25
Amend CC&R's to include rental cap/controls
Comp. 10/2013
~$450
Replace tennis net on court #3
Comp. 12/2013
$176
Insulate tennis bathroom to provide year round use
Comp. 11/2013
$192
Replace broken Fence Rd. entrance flood light
Comp. 11/2013
$37
Improvement to landscaping around Dacula Rd. sign
Comp Fall 2013
$420
Replace rotted center trailhead sign frame
Comp 3/2014
$92
Project to improve landscaping on hill at the pool
Comp 3/2014
$5,392.50
Planned/Pending/In Progress projects 2013-2014


Continue to develop community email list
On going
$0
Add more video cameras to tennis area system
future
unknown
Add more video cameras to pool system
future
~$500
Add security cameras to playground and parking areas
2014
unknown
Consider converting pool to salt water system
future - 2014?
~$8,000
Resolve vacant lot eyesore on Kachina Tr. cul-de-sac
future
unknown
Replace aging pool furniture
future
unknown
Fix wash-out area Buford City Gas line on yellow trail
2014
BCG - $0
Try to reduce speeding & stop sign violators on GH Way
2014
unknown
Install permanent barrier gate at pool parking lot
unknown
$640-$860
Detect & Fix possible leaks at pool
2014
unknown
Install water meter, backflow preventer  & connect irrigation system for corner lot at Kelman & Gran Heritage
2014
~$3,500
Repair cracks on tennis courts/possible resurface
unknown
~$2,000 - $8,000
Top dress mulch on playground
Apr-14
$250


 PROJECTS Completed 2010 - 2011
STATUS
​COST
Repair of Heritage Oaks Circle detention pond
complete 6/11/10
$13,500
Develop, register & publish new community web site
complete 6/14/10
$30 + $8/month
Improve landscaping at pool entrance
complete 6/21/10
$754
Replace pool pump & motor (emergency repair)
complete 6/24/10
$1250
Paint all neighborhood signs & parking pads & pressure wash composite pool deck area
complete 6/10/10
$1,100
Move HVAC duct from pump room to lifeguard room
complete 6/28/10
$0 - Hugh C.
Replace all burned out lighting at pool
complete 6/28/10
$32 -  "
Change management company from AMG to ACS
complete 7/1/10
$0
Post tennis court sign with rules for use of the courts
complete 8/6/10
$128
Fix missing pool border tiles & crack
complete 8/4/10
$0
Repair broken curbing on Stockbridge Way
complete 8/1/10
$0 - county
Repair/replace/repaint trailhead markers
complete 8/1/10
$0 - John H.
Fix base of columns at pool entrance & inside & paint
complete 
$480
Change pool company to AMS Pools
complete 9/11
$5,600 saved
Repair tennis court cork board cabinet (vandal.)
complete 3/2/11
$58
Buy new Christmas entrance décor from Illuminating Designs - includes install, take down,& storage
complete 11/25/10
$1,475
Replace all 3 trailhead signs and stain wood frames
complete 3/6/11
$513
new roll-dry refill cartridge for tennis courts
complete 2/13/11
$36
Replace non-working heater in tennis bathroom
complete 2/13/11
$41
New net & center strap for tennis court #1 (vandal.)
complete 2/13/11
$144
Add shelving for storage in tennis building closet
complete 2/25/11
$0 - Hugh C.



Completed projects 2011-2012


Reserve/engineering infrastructure  study
complete
$3,000
Purchase & install 4 "Respect Our Trails" signs
complete 4/15/11
$253.44
Replace inoperative drinking fountain at the pool
complete 4/19/11
$492.00
Improve drainage at pool & add dry river bed
complete

Install video security system for tennis area
complete 5/1/2011
$775
Repair 4 shot out tennis court light lenses (vandal.)
complete 5/5/2011
$400
Repair 2 shot out windows in pool building (vandal.)
complete 5/5/11
$391.60
Repair inoperative underwater pool lights
in progress
~$1,500
Paint pool house & deck area & do repairs to lattice
in progress
$1,600
Paint tennis court bathroom building ext. + floor
in progress
$700
Planned/Pending projects 2011-2012


Develop community email list
in progress
$0
Pass bylaws amendment to increase board to 5
in progress
$0
Install pole light in tennis parking area
spring 2011
unknown
Add more video cameras to pool system
future
unknown
Install backflow preventer - tennis court bathroom
in progress
$760
Add landscaping around upper detention pond on Heritage Oaks Circle
in progress
$875+
Resurface tennis courts
near future
~$6,500
Consider converting pool to salt water system
future - 2011?
~$5,000
Resolve vacant lot eyesore on Kachina Tr. cul-de-sac
future
unknown
Improve landscaping at Dacula Rd. entrance
2011?
unknown
Replace aging pool furniture
future
unknown
Repair/replace chair in men's bathroom pool shower
spring 2011
unknown
Improve landscaping on hill at the pool
fall 2011
unknown


 Completed projects 2012/2013
status
cost
Chain off pool parking & add signage
Comp. 1/2012
$290
Repair & re-stain playground play set
Comp. 2/2012
$637
Install lights on information signs at both entrances
Comp. 3/2012
$140
Repair fence in upper Heritage Oaks detention pond
Comp. 3/2012
$100
Replace missing manhole cover upper HOC det. pond
Comp. 3/2012
$110
Additional signage for playground, pool & tennis areas
Comp. 4/2012
~$100
Chain off tennis parking & add signage
Comp. 4/2012
$95
Pressure wash & re-paint pool deck & bathroom floors
Comp. 4/2012
$688
Pass bylaws amendment to increase board to 5
Comp. 4/2012
$0
Build and install 2 hanger/covers for tennis EZ Drys
Comp. 4/2012
$0
Install pole light in tennis parking area
Comp. 5/2012
$2,100
Purchase & install 4 tennis court benches
Comp. 5/2012
$699
Install parking stops in tennis parking area
Comp. 5/2012
$212
Electrical repairs at pool
Comp. 5/2012
$170
Clean pool gutters & downspouts and add screens
Comp. 6/2012
$300
Replace monitor for pool security system
Comp. 6/2012
$95
Purchase & install 2 aluminum benches for play area
Comp. 6/25/12
$420
Purchase & install new 8 channel DVR for pool security 
Comp. 6/27/12
$265
Purchase & install 8 “No Smoking/Loitering” signs
Comp. 7/27/12
$278
Repair all damage from fire at tennis area
Comp. 8/1/12
$1,750
Replace backup battery for tennis court gate lock
Comp. 8/28/12
$35
Interview, evaluate, select & install 2  board members
Comp.  9/6/12
$0
Install shelving on right side of tennis closet
Comp. 9/5/12
$59
New fire extinguisher for pool
Comp. 9/5/12
$19
Repair cracks on tennis courts
Comp. 9/27/12
$95
Purchase & install hose reel for pool
Comp. 9/21/12
$85
Replace faulty photocell at Dacula Rd. entrance - timer
Comp. 11/17/12
$110
Replace defective landscape lights in Fence Rd. island
Comp. 11/27/12
$163
Replace 5 dead cryptomerias at upper HOC det. pond
Comp. 12/4/12
$0
Replace/repair fence rails & post caps Fence Rd. 
Comp. 12/10/12
$85
Get bids, evaluate & select new landscape  maint. co.
Comp. 1/1/13
($380)
Replace stolen pool cigarette butt receptace
Comp. 2/2013
$49.99
Replace stolen tennis net winch crank handles
Comp. 2/2013
$25.12
Planned/Pending projects 2012-2013


Develop community email list
On going
$0
Add more video cameras to tennis area system
future
unknown
Add more video cameras to pool system
future
~$500
Consider converting pool to salt water system
future - 2013?
~$8,000
Resolve vacant lot eyesore on Kachina Tr. cul-de-sac
future
unknown
Improve landscaping at entrances – expand beds
2013
unknown
Replace aging pool furniture
future
unknown
Improve landscaping on hill at the pool
Spring 2013
unknown
Detention pond maintenance
Spring 2013
unknown
Repair stone work on Dacula Rd. entrance sign
In progress
unknown
Add shelving and storage at pool
2013
unknown
Replace failed circulation pump at pool
Spring 2013
~$750
Re-stain trailhead benches, fences & paint parking pads
Spring 2013
$1,050
Fix wash-out area Buford City Gas line on yellow trail
2013
BCG - $0
Try to reduce speeding & stop sign violators on Gran Her. W.
2013
unknown
Add security cameras to playground and parking areas
2013
unknown
Install permanent barrier gate at pool parking lot
unknown
$640-$860
Top dress mulch at playground
March, 2013
$250 



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